Built for Massage Therapists

Appointment Software for Massage Therapists

Digital intake forms, flexible session lengths, recurring bookings, and package management — so you can focus on the treatment, not the paperwork.

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Common Challenges

We understand what massage therapists deal with every day

1

Health intake forms eat into treatment time

Every new client should complete a health questionnaire before they arrive. Without a system to send and collect it beforehand, the first 10 minutes of every new appointment is paperwork — not therapy.

2

Monthly regulars forget to rebook and the gap costs you

Maintenance massage clients are your most reliable income. When they forget to rebook after a session, that recurring slot goes empty — and they often don't come back for months.

3

Session package tracking is a spreadsheet nightmare

A client buys 5 sessions upfront. Tracking how many they've used, what they paid, and whether they're close to expiry is tedious and error-prone without dedicated software.

How ClientaHub Helps

Features designed for massage therapists

Health Intake Forms Collected Before Arrival

New clients receive a health questionnaire automatically with their booking confirmation. You review their health history before they arrive — no paperwork at the table.

  • Customisable health questionnaire per service type
  • Sent automatically on booking confirmation
  • Responses visible in client profile before appointment

Rebooking Reminders After Every Session

Set an automatic follow-up reminder timed to when a client is typically due for their next session — 4 weeks, 6 weeks, whatever fits your practice. They rebook before the gap forms.

  • Configurable post-appointment follow-up timing
  • SMS and email reminder options
  • Direct booking link in every reminder

Session Package Management

Sell prepaid packages of sessions at a discounted rate and track usage per client. You know exactly how many sessions each client has remaining without keeping a separate spreadsheet.

  • Prepaid session packages with custom quantities
  • Usage tracked automatically per appointment
  • Low-session alert when client is nearly out

Flexible Session Lengths for Every Treatment Type

Set different durations for each service — 30-minute back massage, 60-minute full body, 90-minute hot stone treatment. Clients book the right slot from the start.

  • Per-service duration settings (30 / 60 / 90 / 120 min)
  • Different pricing per duration
  • Therapist preference selection for multi-therapist practices
Getting Started

Up and running in under an hour

1

Add your services

Create your service menu with accurate durations, prices, and any add-ons or options your clients need to choose from.

2

Share your booking link

Your personalised booking page is ready immediately. Add it to Instagram, WhatsApp, your website, and Google Business.

3

Focus on your clients

Confirmations, reminders, and follow-ups go out automatically. You concentrate on the work — ClientaHub handles the rest.

FAQ

Questions from massage therapists

Can I send a health intake form when a client books?
Yes. You create a health questionnaire and set it to send automatically in the booking confirmation. By the time the client arrives, you've already reviewed their health history and any contraindications.
How do recurring client reminders work?
After each appointment, ClientaHub sends a follow-up reminder at the interval you set. For monthly maintenance clients, you'd set it for 4 weeks. The reminder includes a direct link to your booking page.
Can I sell session packages — for example, buy 5 get 1 free?
Yes. You can create packages with custom session counts and pricing. Each time a client uses a session from their package, it's tracked automatically in their profile.
Can clients choose a specific therapist when booking?
Yes. In practices with multiple therapists, clients can choose their preferred therapist at the point of booking. Each therapist has their own calendar and availability.
Does ClientaHub work for mobile massage therapists?
Yes. Whether you work from a treatment room, a clinic, or travel to clients' homes and workplaces, ClientaHub manages your schedule the same way.

Ready to simplify your massage therapists bookings?

Join thousands of beauty professionals who manage their appointments and clients with ClientaHub. Free to start — no credit card required.

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