Built for Tattoo Studios

Booking Software for Tattoo Studios That Understands Your Process

Consultation-first booking, mandatory deposits, artist specialisation, and multi-session project tracking — built for how tattoo studios actually operate.

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Common Challenges

We understand what tattoo studios deal with every day

1

No-shows on multi-hour sessions cost you an entire day

A 5-hour custom piece walk-out costs you a full day's revenue. Without a deposit system, you have no financial protection — and the client has no real reason to show up.

2

Clients book the wrong artist for their style

Your traditional artist shouldn't be fielding enquiries for watercolour work. Without style-based artist filtering at the booking stage, the wrong fit happens — and everyone wastes time.

3

Multi-session pieces are impossible to track manually

A sleeve might take four or five sessions over several months. Tracking progress, reference images, and session continuity in a paper diary is messy and leaves room for costly mistakes.

How ClientaHub Helps

Features designed for tattoo studios

Non-Refundable Deposits at Time of Booking

Collect a non-refundable deposit before any session is confirmed. Clients are financially committed before you block out their slot — protecting your time and your income.

  • Configurable deposit amount per service or artist
  • Deposit charged at the point of booking via Stripe
  • Non-refundable policy shown clearly to the client

Artist Profiles With Style Specialisations

Each artist has their own profile showing their specialisation — traditional, Japanese, blackwork, realism, watercolour. Clients choose the right artist before selecting a time.

  • Artist profiles with style tags
  • Separate service menus per artist
  • Clients routed to the right artist at booking

Consultation Booking Separate from Tattoo Sessions

Offer consultation slots as a distinct booking type — shorter, free or low-cost, and a prerequisite for custom work. The workflow matches how your studio actually operates.

  • Separate consultation service type
  • Link consultation to follow-up tattoo booking
  • Custom intake questions for design brief and placement

Multi-Session Project Notes

Track progress notes, reference images, and session details across all sittings for a multi-session piece. Every session starts with full context — no matter which artist is covering.

  • Per-visit notes attached to client profile
  • Reference to previous session details
  • Age verification and consent form tracking
Getting Started

Up and running in under an hour

1

Add your services

Create your service menu with accurate durations, prices, and any add-ons or options your clients need to choose from.

2

Share your booking link

Your personalised booking page is ready immediately. Add it to Instagram, WhatsApp, your website, and Google Business.

3

Focus on your clients

Confirmations, reminders, and follow-ups go out automatically. You concentrate on the work — ClientaHub handles the rest.

FAQ

Questions from tattoo studios

Can I require a non-refundable deposit for every booking?
Yes. You set the deposit amount — fixed or percentage — and it's charged via Stripe at the point of booking. The appointment is only confirmed once the deposit clears. You define the refund policy, which is shown to clients at booking.
Can clients filter artists by tattoo style when booking?
Yes. Each artist profile includes their specialisation and style. Clients choose the artist before selecting a time, so they're always matched to someone whose work fits what they want.
How do I handle bookings that require a consultation first?
You can create a consultation as a separate booking type — shorter, with its own questions (design brief, size, placement). After the consultation, you confirm the tattoo session manually or allow the client to book directly.
Can I track multi-session pieces across several appointments?
Yes. Client profiles store notes from every appointment. For multi-session work, you can record session progress, linework vs shading stages, and reference images — so the next sitting starts with full context.
Does it handle age verification or consent form collection?
You can include a checkbox confirming the client is 18+ and collect their consent digitally as part of the booking intake. You can also note when a physical consent form was signed in the client profile.

Ready to simplify your tattoo studios bookings?

Join thousands of beauty professionals who manage their appointments and clients with ClientaHub. Free to start — no credit card required.

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