Built for Wellness Coaches

Scheduling and Client Management for Wellness Coaches

Discovery calls, 1:1 sessions, group programmes, and recurring check-ins — ClientaHub keeps your coaching practice running smoothly so you can focus on your clients.

Start Free — No Credit CardSee a Demo
Common Challenges

We understand what wellness coaches deal with every day

1

Discovery calls are booked manually and fall through the cracks

You tell potential clients to 'send a message to schedule a call', then follow up, find a time, and confirm — all via email or DM. This back-and-forth loses people before the relationship even starts.

2

Group programme enrolment is managed by spreadsheet

Who's enrolled? Who's paid? Who joined mid-programme? Tracking multiple clients through a group programme without dedicated tools is exhausting and easy to get wrong.

3

Regular check-in sessions require manual confirmation every week

Weekly sessions with ongoing clients should feel effortless — not like a weekly coordination exercise. When confirmation is manual, it creates unnecessary friction for both of you.

How ClientaHub Helps

Features designed for wellness coaches

Frictionless Discovery Call Booking

Share a booking link on your website, Instagram, or email signature. Prospects choose a time, fill in a brief intake form, and the call is confirmed — without a single DM exchanged.

  • Free discovery call service type
  • Intake questions collected at booking
  • Automated confirmation with call details

Group Programme Management

Create a group programme as a service with a set number of places. Clients enrol and pay online. You see exactly who's in, who's paid, and who's on the waitlist.

  • Capacity-limited group services
  • Enrolment payment at booking
  • Waitlist management when full

Recurring Weekly Check-In Scheduling

Set up a recurring weekly slot for each ongoing client once. Confirmations and reminders go out automatically — no weekly coordination required from either side.

  • Recurring appointments set once, repeat automatically
  • Automated reminders for every occurrence
  • Easy rescheduling without breaking the pattern

Client Progress and Session Notes

Keep session notes, goal progress, and programme milestones per client in one place. Visible before every session — so you're always prepared, not scrambling to remember where they are.

  • Session-by-session notes per client
  • Goals and current focus area tracking
  • Intake responses visible in client profile
Getting Started

Up and running in under an hour

1

Add your services

Create your service menu with accurate durations, prices, and any add-ons or options your clients need to choose from.

2

Share your booking link

Your personalised booking page is ready immediately. Add it to Instagram, WhatsApp, your website, and Google Business.

3

Focus on your clients

Confirmations, reminders, and follow-ups go out automatically. You concentrate on the work — ClientaHub handles the rest.

FAQ

Questions from wellness coaches

Can I offer a free discovery call as a bookable service?
Yes. You create a discovery call service with a £0 price. Prospects choose a time from your available slots, fill in your intake questions, and receive a confirmation automatically. No manual scheduling needed.
How do I manage enrolment for a group coaching programme?
Create a group programme service with a capacity limit and a price. Clients book and pay online. You see who's enrolled, who's on the waitlist, and who's paid — all in the dashboard.
Can I set up recurring weekly sessions for ongoing coaching clients?
Yes. Once you create a recurring appointment for a client, it repeats automatically at the interval you choose. Reminders go out for every session without you doing anything.
Does ClientaHub work for coaches who work online?
Yes. For online sessions, you can include a video call link (Zoom, Google Meet, etc.) in the automated confirmation email. The booking flow is the same whether sessions are in-person or virtual.
Can I keep notes on each client's coaching goals and progress?
Yes. Each client profile has a notes section where you record goals, session themes, and progress. These notes are visible before every upcoming appointment so you're always prepared.

Ready to simplify your wellness coaches bookings?

Join thousands of beauty professionals who manage their appointments and clients with ClientaHub. Free to start — no credit card required.

Get Started Free