Built for Beauty Schools & Academies

Scheduling Software for Beauty Schools and Training Academies

Manage student clinic appointments, CPD course bookings, and model recruitment — all from one platform built for education-led beauty businesses.

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Common Challenges

We understand what beauty schools & academies deal with every day

1

Student clinic bookings are chaotic to coordinate

Clients book discounted student treatments, but matching them to available students at the right training level — and managing the booking across both student and client — is a coordination headache.

2

Course and masterclass bookings happen over email

When your CPD courses and weekend masterclasses are booked via email, managing places, deposits, and waitlists becomes a full-time job that pulls you away from teaching.

3

Finding models for training days is manual and unreliable

Training days need willing models at specific times. Without a system, the outreach is manual, the scheduling is guesswork, and cancellations the morning of leave students without a subject.

How ClientaHub Helps

Features designed for beauty schools & academies

Student Clinic Appointment Management

Clients book student clinic treatments through your public booking page. You assign students to appointments based on their training level and availability — all within the dashboard.

  • Separate booking flow for clinic vs commercial services
  • Student assignment per appointment
  • Supervisor overview of all student bookings

Course and Masterclass Booking

Offer CPD courses and training days as bookable events with limited places and deposit requirements. Clients book and pay online — you manage places and waitlists without email.

  • Capacity limits per course or event
  • Deposit collection at booking
  • Automatic waitlist when places are full

Model Recruitment and Reminders

Promote open training day model slots to your client database. Interested clients book their model slot directly — and receive automated reminders so they actually show up.

  • Model booking type with training-day context
  • Automated confirmation and reminder messages
  • Last-minute cancellation alerts to you

Client Records for Student Use

Keep intake forms, health notes, and previous treatment records per client — accessible to supervising tutors before every clinic session.

  • Digital intake forms for new clinic clients
  • Treatment notes per session
  • Tutor notes and student performance flags
Getting Started

Up and running in under an hour

1

Add your services

Create your service menu with accurate durations, prices, and any add-ons or options your clients need to choose from.

2

Share your booking link

Your personalised booking page is ready immediately. Add it to Instagram, WhatsApp, your website, and Google Business.

3

Focus on your clients

Confirmations, reminders, and follow-ups go out automatically. You concentrate on the work — ClientaHub handles the rest.

FAQ

Questions from beauty schools & academies

Can students use ClientaHub to manage their own training clients?
Yes. Students can be given limited access to their own section of the calendar and their assigned client profiles. Tutors and administrators retain full oversight of all appointments.
Can I sell places on CPD courses through ClientaHub?
Yes. You create a course as a bookable service with a capacity limit and a price. Clients book and pay online. When places are full, they're automatically added to a waitlist.
How does model booking work for training days?
You create a model booking type for the training day with the date, time, and number of slots. You can share the booking link with your existing client database or publicly. Models receive a confirmation and reminders automatically.
Can I send different intake forms to clinic clients vs course attendees?
Yes. Each service type has its own intake form and confirmation email. Clinic clients receive a health questionnaire; course attendees receive booking confirmation with the training day details.
Does ClientaHub work for smaller training academies as well as large schools?
Yes. ClientaHub works whether you have one tutor and a small clinic or a full team of educators across multiple rooms. The system scales to your size.

Ready to simplify your beauty schools & academies bookings?

Join thousands of beauty professionals who manage their appointments and clients with ClientaHub. Free to start — no credit card required.

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