Built for Estheticians

Client Management for Estheticians Who Take Their Craft Seriously

Digital intake forms, patch test tracking, treatment course management, and automated reminders — ClientaHub handles the admin so you can focus on results.

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Common Challenges

We understand what estheticians deal with every day

1

Clients arrive without completing health intake forms

You spend the first 10 minutes of every new client appointment on paperwork. That's 10 minutes less for the actual treatment — and it's completely preventable with the right system.

2

Patch tests get skipped and the liability falls on you

Without a system to enforce the 48-hour patch test requirement before tinting or chemical treatments, you're exposed. Clients forget, and without an automated reminder, so might you.

3

Multi-session treatment courses are hard to track

A client booked for a 6-session course — how many have they completed? When was their last visit? Paper records and memory aren't good enough for treatments with cumulative effects.

How ClientaHub Helps

Features designed for estheticians

Digital Intake Forms Sent Before Arrival

New clients receive a health questionnaire automatically at the time of booking. By the time they arrive, you've already reviewed it — and your treatment time is fully protected.

  • Customisable intake form per service type
  • Sent automatically on booking confirmation
  • Responses stored in the client profile

Patch Test Reminders at the Right Time

For services requiring a patch test, ClientaHub automatically sends a reminder 48 hours before the appointment. You can also block booking unless the test is confirmed completed.

  • Automatic 48h pre-appointment patch test reminder
  • Customisable reminder message per service
  • Log patch test date in client profile

Treatment Course Tracking

Sell and track multi-session courses. See at a glance how many sessions each client has had, how many remain, and when they're due for their next visit.

  • Course packages with session counts
  • Session usage tracked per client
  • Automatic prompt to rebook when sessions are running low

Detailed Client History for Clinical-Level Work

Track skin conditions, contraindications, products used, and treatment outcomes per visit. Useful for demonstrating professional care and protecting yourself medically.

  • Treatment notes per visit
  • Contraindication flags in client profiles
  • Before/after photo attachment notes
Getting Started

Up and running in under an hour

1

Add your services

Create your service menu with accurate durations, prices, and any add-ons or options your clients need to choose from.

2

Share your booking link

Your personalised booking page is ready immediately. Add it to Instagram, WhatsApp, your website, and Google Business.

3

Focus on your clients

Confirmations, reminders, and follow-ups go out automatically. You concentrate on the work — ClientaHub handles the rest.

FAQ

Questions from estheticians

Can I send a health intake form automatically when someone books?
Yes. You can create a custom intake form for each service and set it to send automatically in the booking confirmation email. Clients complete it before they arrive, so you can review it in advance.
How does the patch test reminder work?
For any service you flag as requiring a patch test, ClientaHub sends an automatic reminder 48 hours before the appointment, instructing the client to book or confirm their patch test. You can also require them to confirm completion before the booking is finalised.
Can I sell treatment courses as packages?
Yes. You can create a course package — for example, 6 microneedling sessions — with a package price. Each session is tracked against the client's account so you always know how many they've used.
Does ClientaHub work for mobile estheticians?
Yes. Whether you work from a treatment room, a salon suite, or travel to clients, ClientaHub manages your calendar and client records the same way.
Can I keep notes about contraindications in a client's profile?
Yes. Each client profile has a notes section where you can record contraindications, skin conditions, allergies, and treatment history. These notes are visible every time you view the client's upcoming appointment.

Ready to simplify your estheticians bookings?

Join thousands of beauty professionals who manage their appointments and clients with ClientaHub. Free to start — no credit card required.

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